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Posted on 2011-04-02 19:25:56

You may successfully write an impressive resume and be perfectly suitable for a job, but if your cover letter or application letter accompanying your CV is poorly written then there are pretty good chances that you may miss the best opportunity. The main purpose of any cover letter is to grab the employer’s attention and to let him know why your resume is worth a read.

It acts as a medium through which you sell yourself by pointing out key features of your resume. If you want to know the right method of writing an application letter, then following instructions will prove to be very helpful:

Instructions

  1. Put your address at the top right hand side of the page. Skip two to four lines and then enter the date, lined up with the left margin. Then skip again two to four lines and type the name and address of the company you are applying to. Try to address the letter to a specific person, if possible. Make sure you choose the right fonts and correct line spacing so that your letter fits on one page. Times New Roman is the most apt font that you can use.
  2. Specifically state in your first paragraph which position you are applying for and also why you are suitable for this position. For instance, you can start with “I read about your open position for finance manager in Wednesday’s edition of The News Gazette. My ten years of experience as a finance manager at XYZ Company and my good work records make me a suitable candidate for the post.”How to Write an Application Letter1 How to Write an Application Letter
  3. Your next paragraph must highlight your qualifications and work experience that match to the requirements of the position. This is the paragraph where you sell yourself by pointing out qualities that will benefit the company you wish to work with. You need not include every job experience you ever had, just state the ones that are relevant to the post you are applying for. Clearly specify the responsibilities you had carried and also mention any honors or awards that you received for your good work.
  4. If you are a fresher with no job experience, then mention your educational qualification, internship experience or other college experience. Try to highlight your strengths but be modest and honest in your approach. For instance, you can write something like “in my college days I participated in several extra curricular activities that prepared me for my career.”
  5. Close your letter with a strong paragraph that briefly sum ups the selling points made in the body of the letter. Your closing should round the letter off, leaving a good and positive image on the reader. You must mention about any other document or attachment (including the CV) that you are enclosing, and also express willingness to provide any further information that the concerned reader may like to know. The last closing sentence could be something like this “I appreciate your effort of reviewing my application and resume and I will look forward for your response.”
  6. After completing the last paragraph, skip four lines and then type your full name. Put your signature between the closing and the typed name and your application letter is ready to be delivered.

Tips

  • Carefully read the job ad or job opening announcement so that you clearly mention the specific qualifications in your cover letter that the company is looking for.
  • A good cover letter is one that is not just a re-hash of your resume. It should actually pull highlights from your CV and tie it wisely with the job description. It must be like a bridge between your resume and the position you are applying for.
  • Try being consice and clear in your letter. Avoid using unnecessary words.